This page in a nutshell: Culture-sector professionals are encouraged to contribute to Wikipedia. Since it's not always easy to know how to contribute correctly, this page provides a centralised place to find relevant advice and to seek specific assistance.
Welcome to Wikipedia! If you are a museum curator, conservator-restorer,librarian, archivist, art historian, heritage interpreter, conservator, documentation manager, subject specialist, manager of an academic special collection (or similar profession) in a cultural institution and you want to participate in Wikipedia in your professional capacity, then this page is for you.
As someone professionally affiliated with an institution in the cultural sector (such as a museum, library, archive, public art gallery or similar) you are a custodian of our cultural heritage, which places you in a unique position to improve Wikipedia. Our goal is to provide access to knowledge freely (gratis and libre), and your expertise and institution's collection are welcome and necessary if we are to achieve that goal.
Why should I contribute to Wikimedia?
The Wikipedia community wants greater participation from the cultural sector and understands that our way of doing things is not what you are used to. Please be understanding if you feel you are not being treated the way you would be by your peers – we are all volunteers of greatly differing ages, levels of expertise and cultural background, working to provide free access to knowledge.
Here are some suggestions for things you could do:
Find the article that is most relevant to your area of expertise. Write on the talk/discussion page to introduce yourself and to ask how you can help.
Select the most significant items in your institution's collection and see if there are Wikipedia articles on them or on a related topic. If there are, expand the article and include a reference to your catalogue. If you have primary source material available online, a link to it can be included under the External links section. If no suitable article exists, create one.
Check what tasks need to be done at a WikiProject related to your area. We have projects for Visual arts, Librarians and Museums, for example.
Upload a freely licensed useful media item about your institution's collection to Wikimedia Commons for use directly in articles. Pay attention to the required licensing options, to make sure you understand that you only certain types of copyrights are acceptable for uploads.'
If you would like to contribute to a particular topic area related to your institution, you can find and join a relevant WikiProject. Examples of relevant WikiProjects include:
Build the encyclopedia – Your contributions should be aimed at improving Wikipedia independently of your professional affiliation. Do not add material to an article which promotes your institution but which does not help a reader of Wikipedia better understand the topic.
Key question: "Will this edit improve the quality of Wikipedia, or will it simply improve the visibility of my institution?"
Example of a problem: When readers follow a link that you've added, they find only a small amount of information that is not already included as text in the article. What they should find is much more (supporting) detail.
Make links relevant and unique – If you contribute an external link to your institution's catalogue website, it should link directly to the relevant information and it should be unique information. Only link to your institution if the link gives readers critical information uniquely relevant to the topic. Don't link to generic pages or pages that require logging in. Don't link to the same page of your website from multiple Wikipedia pages.
Key question: "Would this link to my institution's website be useful for someone writing the definitive book on the topic?"
Example of a problem: Creating many links to your institution's website in quick succession. One likely result is that another editor reviewing your edits will revert (reverse/remove) them all on the basis that you were spamming. In a worst case scenario, you may be put on a "blacklist", and even links previously added by independent editors may also be removed.
Do not post "all rights reserved" material – Contributions must be released under the standard Wikipedia license, per the terms of use that appear below the editing box. The type of license used by Wikipedia permits article content to be copied by other websites and used in publications if attribution is given; that is obviously not compatible with trying to reserve all rights.
Posting of copyrighted material is a violation of Wikipedia's policies; that material must be removed at immediately after being detected. In particular, text already published on your institution's website may be copyrighted there; if so, it can't be posted verbatim. Text can usually be rewritten and summarized so as to not violate copyright (remember that Wikipedia is an encyclopedia, which aims to produce overview articles, not to capture every bit of human knowledge.)
Key question: "Is the material that I am contributing copyrighted?"
Example of a problem: Posting text and images from your institution's website and publications. Such materials are generally copyrighted (an exception is the U.S. Government). A copyright release must be provided by someone at your institution with the proper authority.
Edit as yourself – Register for a username (it can be a pseudonym) and write a message on your user page describing your position, institution and area of expertise. The user account should be yours alone (not shared) and should not be named after your institution. Editors must use individual accounts, because the primary role of all Wikipedia editors should be to develop the encyclopedia, not to represent an institution.
Key question: "If a journalist looked at my Wikipedia contributions, would it be clear that my edits are helping the encyclopedia, or might it appear that I am here to promote my institution?"
Example of a problem: Creating a user account on behalf of your department named "CapitalCityLibraryWebTeam". Such a user account probably will be immediately blocked; if not immediately, it will likely be blocked as soon as another editor complains.
Ignore all rules when needed – If you find that a rule prevents you from making a better encyclopedia, ignore it. This strategy should only be used rarely, if at all. However it is a fundamental principle that Wikipedia is not like a traditional publication and, in order to accommodate exceptions, Wikipedia's practices are just as fluid as its content. In the end, the proof of the quality of a contribution is the contribution itself, although you should be prepared to fully explain why your changes are helpful, and why it was necessary to ignore all rules.
Key question: "If I follow rule x, will the encyclopedia be worse off and will other neutral editors agree with me?"
Example of a problem: Making an edit that you know is against policy and against established consensus, but using "ignore all rules" to justify it anyway. Other editors should assume good faith but edits performed under "ignore all rules" need to clearly help Wikipedia. When in doubt, discuss the change first.
(Commonly misunderstood to mean subjects Wikipedians think are the most important)
In Wikipedia there is a system of quality assessment that goes from "stub" all the way up to "featured article". All articles that appear on the Main Page of Wikipedia are featured articles and they can be recognised by the small bronze star () at the top right corner of an article. To achieve this status an article must meet strict criteria and are rigorously peer reviewed. All articles in Wikipedia have the potential to become featured articles, and the subject matter can range "from the sublime to the ridiculous".
A similar kind of purpose of writing in the cultural sector is the catalogue raisonné (an exhaustive list of works of a particular type) even though it is a different style of writing. Just as such a catalogue is considered to be the pinnacle of analysis of the subject matter by virtue of its completeness so to a featured article is considered to be the pinnacle of description of any particular subject. Featured articles often have sub (or "child") articles that expand on particular sections within them but are considered to be a complete and exhaustive study of the subject at hand. Similarly, the featured list is an exhaustive list of a particular topic. When the complete set of a series of articles or lists in an identifiable group are all at the "featured" level then this becomes a featured topic. For example, Wikipedia's articles about Jupiter and all of its moons are considered collectively to be a featured topic[1].
Contact
Existing Wikimedia chapters (dark blue), planned chapters (green), and chapters in discussion (light blue) as of 19 April 2011.
Irrespective of which other method of communication you choose below, it is a good idea to mention it on this page's discussion page (here) too.
Your first port of call to contact someone involved in Wikipedia is to leave a message at the discussion page (talk page) associated with the page you are interested in, or the talk page of a relevant project such as:
Wikipedia has lots of policies and guidelines. That's not surprising, given how broad our scope is, but we understand how hard it is to get started.
Please be aware that far and away the main concern raised by Wikipedians in creating this advice page was a fear of spam – that is, the repeated insertion of large numbers of links to your institution's website. Please do not, as has been suggested, "go crazy"[2]. Try to contribute to Wikipedia first by improving articles rather than starting by adding lots of links.
As you can imagine, people constantly try to use Wikipedia to promote their organisation. Removing such advertising takes a lot of time, especially when people try to "game the system" by doing what is called Wikilawyering. However, we recognise that cultural institutions are qualitatively different because of similar goals: the preservation and publication of knowledge. That's why specific policy exceptions have been put in place to encourage you to edit articles relevant to your institution.
Here's a quick way to see whether you've gotten a good sense of what content Wikipedia wants: After a half-dozen or so edits, and a day or two, review the articles you've edited. See whether other users have changed what you did, or responded to your edits by posting on the article talk/discussion page.
Wikipedia strongly prefers content which is supported by one or more relevant references (citations). Where your institution has publications (whether these are online or not) which supports text in articles, you can definitely help by adding references (footnotes) for existing content and for any new content you add. Ideally, you should add references to the most authoritative sources, whether they are published by your organisation or by others. References are not considered spam unless they are marginally related (or not related at all) to the text that they are supposed to support.
Wikipedia has a number of different citation systems. You do not need to understand these to add a reference. To start you can just add the reference in brackets and leave it to some Wikignome to put it in the correct style. Or you can copy an existing footnote/reference and just modify it. Later, when you know our system better, you can help by improving the other footnotes/references in articles, ones that you didn't add. .
If you have material which provides additional information which cannot be included in the article then the addition of a link under the Further reading or External links sections should be considered. We aim to include only the most useful links on the entire web under these headings and your expertise should be very useful in finding these. Please do not just add links to your own institution unless you think other librarians, curators etc. would agree that your link meets this standard. Feel free to delete existing links which you feel do not meet this standard (though it is considered polite to add a note explaining why on the Discussion page for that article, if you do delete something that others might see as valuable (see the tab at the top of each article for the link to it's discussion page).
